For construction & building firms
The job runs on email,
Excel, and a hundred phone calls.
General contractors coordinating subs, suppliers, engineers and inspectors, and materials and testing labs scheduling field techs and routing pass/fail results, all live in the coordination layer, and today that layer is email threads, spreadsheets and voicemails. NextDoer runs the chasing, scheduling, tracking and result-routing around every project, drafted, and gated by you. Every engineering, technical, pass/fail and construction decision stays with the professional, the engineer, the PM, the qualified technician.
Your week today
The coordination that eats the day.
Not the build, the endless back-and-forth around it. If this is your week, it is exactly the work NextDoer is built to carry.
The email and Excel overload
Every project runs on a tangle of email threads and spreadsheets that only you can read. Status lives in your head and your inbox, nothing is in one place, and the moment you step off site the coordination stops.
The subcontractor and supplier chase
Confirm the crew, confirm the delivery, get the quote back, get the missing spec, across a dozen trades and suppliers who each answer on their own schedule. Half your day is spent asking the same people the same question again.
The scheduling churn
Field techs, inspections and deliveries all need to line up, and when one slips the whole chain reshuffles. A missed inspection window or a no-show tech costs a day, and re-booking everyone is a round of calls nobody has time for.
The paperwork and status pile
RFIs waiting on an answer, submittals waiting on a review, test results waiting to be routed, and progress invoices and holdback waiting to be chased. The work is done, but the paperwork that closes it out is always a week behind.
One window
Every channel, every schedule, every result, in one place.
Phone and voicemail, email, web and project forms, SMS, documents and drawings, schedules and results. Each lands in a single queue with a drafted, on-brand message, approve it, reject it, or rewrite it. Technical decisions are never automated, and a result is never interpreted or signed off, only routed and chased for your team’s call.
The agent team we'd propose
Six agents, one for each grind.
Each is a named routine that runs a real construction coordination job end-to-end, reading the channel, drafting, chasing, scheduling, tracking. Each starts on Approve, nothing sends without a tap, and graduates to Auto only for the message types you decide to trust. Every engineering, technical and construction decision stays with the professional.
Subcontractor & Supplier Chaser
It chases and collects, never commits scope or price. The PM decides who is engaged and on what terms.
Scheduling & Dispatch Coordinator
It schedules and reminds, never assigns technical work. The PM and qualified staff decide who does what.
RFI & Submittal Runner
It logs, chases and tracks, never answers the technical question. The engineer or designer of record responds.
Testing & Inspection Results Relay
It matches, routes and chases, never interprets or signs a result. Pass/fail is the qualified professional’s call.
Deadline & Milestone Sentinel
It tracks and escalates the dates you set. The PM and engineer decide what the milestones and windows are.
Invoicing, Change-Order & Holdback Runner
It drafts and chases, never sets scope or price. The PM approves every change order and invoice.
How trust is earned
Every agent climbs the same ladder.
Nothing skips a rung, and you hold the dial the whole way, any message type can be pulled back to Approve at any time.
Build
We teach the agent to read and reply on that channel. Nothing is live.
Shadow
The agent writes real replies and sends none. You just read the drafts.
Approve
Every reply waits for your tap. Rewrite any of it in your own words.
You pick
Which message types you trust to go on their own, and which stay on Approve.
Auto
Trusted types send themselves. Everything else still waits for you.
A starting playbook we'd propose
The playbook, at a glance.
A first draft of what your agent team would run, and where each task would sit on the trust ladder. We tune it with you during the process review.
| Agent / task | Trigger | Typical mode |
|---|---|---|
| Subcontractor & supplier chase | Confirmation / delivery / quote outstanding | Approve |
| Subcontractor reminder | Booked crew / delivery approaching | Auto |
| Scheduling & dispatch | Tech / crew / inspection to book or move | Approve |
| RFI & submittal chase | Response due from responsible party | Approve |
| Testing & inspection results relay | Result in / result outstanding | Approve |
| Milestone & permit deadline escalation | Date the team set nears | Approve |
| Change-order, invoice & holdback follow-up | Sign-off due / invoice or holdback outstanding | Approve |
| Document & records tracking | Drawings, submittals, results filing | Approve |
Your business next
Your projects, your calls.
The process review maps your coordination channels, your subcontractor and supplier list, your scheduling and inspection flow, your RFI and submittal pipeline, your results routing, and your invoicing and holdback cadence, then shows you the first agent we would put to work. Client and project data stays governed by PIPEDA and its provincial equivalents, and every technical, pass/fail and engineering decision stays with the qualified professional.